VaultScribe transcribes and summarizes every meeting entirely on your device. No audio ever leaves. Own it forever or subscribe annually — your choice.
ONE-TIME OR ANNUAL · PERPETUAL LICENSES FROM $129 · RUNS COMPLETELY OFFLINE
Otter.ai. Fireflies. Grain. Notion AI. They're useful tools — but they all work the same way: your audio leaves your machine, gets transcribed in the cloud, and lives in a database you don't control. For most people, that's fine. For some, it isn't.
Cloud services get breached. Yours can't be — because it was never there.
Client calls are privileged. Uploading them to a third-party SaaS isn't just risky — it's potentially a breach of professional obligation.
Session recordings fall under HIPAA. The terms of service on most transcription tools don't make HIPAA guarantees. Full stop.
Every meeting covers unreleased product strategy, cap table details, and investor relationships. None of that belongs in a VC-backed startup's database.
Source protection isn't optional. A transcript service with vague data retention policies is a threat to anyone you've promised anonymity.
Built for the non-technical professional on a standard Windows machine. It just works — no configuration, no CLI, no cloud account.
Every word attributed to a speaker with timestamps and word-level confidence. Editable speaker names. Powered by faster-whisper large-v3-turbo.
TL;DR, action items with owner attribution, decisions made, topics discussed, follow-up questions — all generated locally via Ollama. Template-based summaries for Legal, Therapy, Sales, and Board meetings.
TXT, DOCX, PDF, SRT subtitles, JSON structured data, and Obsidian-compatible Markdown. Your transcript, your format.
Full-text search across every transcript. Folders and projects to group sessions by client or matter. Tags, sort controls, storage management.
Records desktop audio from any source — Zoom, Teams, Meet, or in-person. WASAPI-powered with real-time live transcript display during capture.
Auto-detects your GPU and VRAM on first launch. NVIDIA GPU: one-hour meeting transcribed in minutes. CPU-only: fully supported, identical output. No configuration required either way.
Password-protect individual sessions. AES-256 encryption at rest. Optional NAS auto-backup to your own hardware on session completion.
AI automatically segments long meetings into named chapters with timestamps. Navigate directly to any topic in the transcript.
Prefer a cloud model for summaries? Connect your own Anthropic or OpenAI API key. Audio never leaves. Only the transcript text is sent — opt-in, your key, your choice.
No configuration. No cloud login. Drop in a file or record live — VaultScribe handles the rest entirely on your machine.
Founder walkthrough video coming at launch. Every claim above is demonstrated live.
| Transcription Engine | faster-whisper — runs on your GPU or CPU, no cloud |
| Speaker Identification | pyannote.audio 3.1 — who said what, entirely local |
| AI Summaries | Ollama — your machine generates them, nothing leaves |
| Desktop Runtime | Tauri (Rust) — lightweight, native, no Electron bloat |
| Installer Size | 57.8MB — ffmpeg and all dependencies bundled |
| Internet Required | Once, on first launch — never again after that |
| Account Required | None — just a license key |
| Audio Sent to Cloud | Never |
VaultScribe bundles everything it needs — ffmpeg, runtime libraries, model download tooling — in a 57.8MB installer. On first launch, it downloads the AI model bundle once from our CDN. After that, it never needs the internet again.
No account. No API key. No cloud dependency. It works on a plane, in a SCIF, in your basement lab.
Download the installer for your platform. A license key is required to activate — available in the pricing section below.
Installer: VaultScribe_1.2.0_x64-setup.exe · v1.2.0 · Windows 10/11 · AMD64/x64
SHA-256: D0D87650C51A494E65CAA835E40170E8B3E0A3CD77F3AA31C91279E7DD683469
Get-FileHash VaultScribe_1.2.0_x64-setup.exe -Algorithm SHA256VaultScribe is independently developed software. Windows may show a SmartScreen warning during installation. Click 'More info' → 'Run anyway' to proceed. This is normal for new independent software publishers. Code signing certificate is on our roadmap.
Windows ARM64 is not yet supported. AMD64/x64 only.
By downloading you agree to the VaultScribe End User License Agreement.
Own it forever or subscribe annually. Either way — 100% local processing, HIPAA-safe by architecture.
Discovery call → scoped engagement. No floor published.
No. The AI models run locally on your machine. Your audio is never transmitted anywhere. The only outbound connections VaultScribe makes are a license validation check (a hardware fingerprint — no audio, no transcript content) and the one-time model download on first launch. After that it operates fully offline.
Yes. VaultScribe captures desktop audio via WASAPI — the same audio path Windows uses for all applications. Any meeting platform that plays audio through your speakers or headphones works: Zoom, Microsoft Teams, Google Meet, Webex, Slack huddles, Discord, and in-person recordings via microphone. No bot joins the call. No integration required. If you can hear it, VaultScribe can transcribe it.
VaultScribe uses faster-whisper large-v3-turbo, which supports 99 languages out of the box — including English, Spanish, French, German, Portuguese, Mandarin, Japanese, Arabic, Hindi, and more. Language is auto-detected per recording. For multilingual meetings, it handles language switching reasonably well. English delivers the highest accuracy; other languages perform well but accuracy varies by language and audio quality.
VaultScribe accepts MP3, MP4, M4A, WAV, FLAC, OGG, WebM, and most other common audio and video formats. There is no hard file size limit — the practical limit is your available disk space and RAM. A typical one-hour meeting at standard quality is 50–200MB depending on format. Files recorded via phone (WhatsApp voice notes, voice memos, call recordings) work fine as long as you can transfer the file to your Windows machine.
Yes. Perpetual licenses are machine-locked but transferable. If you upgrade your hardware, replace a machine, or need to deactivate one device and activate another — email support@vaultscribe.app with your license key and we'll reset it. Personal licenses allow 1 active machine at a time; Pro allows 3. There's no limit on how many times you can transfer.
Yes, fully. VaultScribe auto-detects your hardware on first launch and selects the right model tier automatically. On an NVIDIA GPU, a one-hour meeting transcribes in minutes. On CPU-only hardware it takes longer — typically 15–50 minutes for the same file — but the output is identical. No configuration required either way.
VaultScribe runs on VMs with GPU passthrough (e.g. Proxmox, VMware with vGPU) and will fall back to CPU-only mode on VMs without GPU access. Live capture via WASAPI requires direct audio device access, which is typically available in standard Windows VMs. Remote Desktop (RDP) sessions can transcribe pre-recorded files without issue; live capture via RDP audio redirection depends on your RDP configuration. Hyper-V and WSL2 are not supported runtime environments.
VaultScribe's local-only architecture means no PHI leaves your device — which addresses the core technical requirement that makes cloud transcription tools non-starters for covered entities. However, HIPAA compliance is an organizational and legal obligation, not a software feature. Please consult your compliance officer before using VaultScribe for covered recordings.
Nothing changes for you. Your license is perpetual and local — not a subscription tied to our servers. The software runs entirely on your machine with no cloud dependency after the initial model download. Even if we ceased to exist tomorrow, every version of VaultScribe you own keeps working indefinitely.
On clean audio with a single speaker, faster-whisper large-v3-turbo achieves word error rates competitive with cloud services — typically 3–8% WER on clear English speech. Accuracy degrades with background noise, heavy accents, strong crosstalk, or poor microphone quality. Speaker diarization (who said what) is generally accurate for 2–4 speakers on clear audio; larger groups or heavy cross-talk reduce accuracy. For legal or compliance use, always review the transcript before relying on it.
AI summaries are generated locally via Ollama — no internet required. The summary includes a TL;DR, action items with owner attribution, decisions made, topics discussed, and follow-up questions. Template variants are available for Legal (privilege-aware), Therapy (SOAP-adjacent), Sales, and Board meetings. You can use any Ollama-compatible model you have installed. Optionally, connect your own Anthropic or OpenAI API key to use a cloud model for summaries — only the transcript text is sent, never the audio.
Download the installer (57.8MB), run it, and VaultScribe guides you through setup. On first launch it downloads the AI model bundle once — approximately 3–6GB depending on your hardware tier. This takes a few minutes on a fast connection and happens once. After that, the application runs fully offline with no further downloads required. Enter your license key to activate, and you're ready to transcribe. The first transcription may take slightly longer as models are loaded into memory; subsequent runs are faster.
Yes — Windows is first by design, not by oversight. Mac and Linux builds are planned post-launch. If you purchase a Windows license now and we release a Mac or Linux version, you'll have access to it.
Yes. For organizations needing custom deployment, air-gapped installations, compliance documentation, or white-glove onboarding — or .
Pick your GPU and see your real-world estimate before you buy.
Answer 7 quick questions and get a recommendation — including whether you need a discovery call.
A local-first productivity platform for knowledge workers who refuse to trade privacy for convenience.
Drop your email and we'll let you know when new features ship, when Mac and Linux builds are ready, and when anything changes worth knowing about. No pitch sequences. No drip campaigns.
NO SPAM · UNSUBSCRIBE ANYTIME · YOUR EMAIL IS NEVER SHARED
The cloud transcription market has decided that the lawyer, the therapist, the founder, and the journalist don't exist. We disagree.
VaultScribe is built on a single non-negotiable premise: your audio never leaves your machine. Not now. Not in a future update. Not ever.
The Team license covers most teams. For organizations that need custom deployment, compliance documentation, or a private AI infrastructure built from scratch — this is where that conversation starts.
Includes silent installer, pre-configured settings export, and a team deployment guide for IT admin or multi-machine rollout. All updates included annually.
Pair VaultScribe with a Synology or QNAP NAS for automatic encrypted backup of every transcript to hardware your organization owns outright.
View recommended hardware →Each regulated industry has specific compliance requirements, workflows, and language.
A 30-minute conversation about your organization's AI infrastructure needs. No pitch deck, no pressure. Just an honest conversation about whether a custom deployment makes sense for you.
Your organization, your data environment, your compliance requirements, and what you're trying to solve. 10 minutes.
Honest assessment of whether a custom local AI stack is the right solution — and if so, roughly what it would look like. 15 minutes.
Either a scoped proposal within 48 hours, or an honest recommendation to use the Team license instead. 5 minutes.
CALLS ARE CONDUCTED VIA ZOOM OR GOOGLE MEET · RECORDED ONLY WITH YOUR PERMISSION
Every recommendation is based on real benchmark data and honest assessment of what your money actually buys in 2026. Start with what’s right for your situation, or search the full database below.
Our confirmed benchmark machine. ~120 seconds for a 60-minute meeting on NVMe SSD. 16GB VRAM future-proofs through model upgrades. If you have a desktop and want a GPU, this is the best value in 2026.
AFFILIATE DISCLOSURE: Links above are Amazon Associates links (ID: vaultscribe-20). We earn a small commission at no cost to you.
Rack-mountable Strix Halo. The r/homelab server pick. Dual 10GbE, USB4 v2, PCIe x16 for eGPU expansion. Two M.2 2280 slots. Runs VaultScribe and 70B+ LLMs simultaneously.
AMD Variable Graphics Memory allows 70B+ LLM inference. Community favourite. Windows and Linux. Dual M.2 2280 slots.
Same Strix Halo chip at a lower price. Community-proven build quality.
Fastest Windows mini PC. Full CUDA path with RTX 5070 or 5080. Near-desktop GPU performance in a desk-drawer footprint.
Professional AI workstation in a shoebox. GB10 Grace Blackwell. Linux only. For clinics and law firms needing a dedicated server.
Upgradeable SO-DIMM RAM (unusual for mini PCs). OCuLink eGPU slot. Dual 2.5GbE. Best upgrade path under $500.
Top-rated Windows mini PC 2025/26. 80 TOPS. Compact, quiet, proven.
Dual M.2 2280 PCIe 4.0. Community-proven Ollama server build.
Entry home server. Queue transcription jobs before bed, done by morning.
Dual M.2 2280 PCIe 4.0. Ryzen 9 8945HS. Good value at sub-$400.
The best "I want local AI without touching a terminal" answer. 16GB base works well — 32GB recommended if running Ollama simultaneously.
Heavy-use professional pick. 24GB runs large-v3-turbo and Ollama simultaneously without paging.
Best macOS price-per-performance. 36–128GB handles large models alongside transcription with zero constraint.
The ceiling of Apple Silicon. 192GB unified. For organizations with the most demanding workloads.
Full VaultScribe stack on battery without throttle. The travel machine for demanding professionals.
20-core GPU. Excellent sustained performance for heavy transcription on the road.
Compact M4 Max. Same GPU as 16-inch; smaller chassis means occasional throttle on very long batch jobs.
Portable sweet spot for legal and healthcare professionals.
Fanless — throttles on sustained batch. Great for occasional use. 16GB config strongly recommended.
Expandable rack/tower. 192GB unified. The only expandable Mac workstation form factor.
Previous gen Max. Excellent at significant refurb discount vs M4.
18–36GB refurb pick. Good perf at a lower entry price.
Fanless. 16GB config strongly recommended.
Compact fanless. Good for occasional use.
Previous generation. 16GB config works well for single-file transcription.
Blackwell flagship. 32GB GDDR7. Runs the largest local LLMs alongside VaultScribe simultaneously.
Top Blackwell at a fraction of flagship pricing. GDDR7 delivers a meaningful uplift on transformer workloads.
Strong 16GB Blackwell. Sits between 5080 and 5070.
Entry Blackwell. 12GB limits larger LLMs. Excellent for transcription-first use.
Best-value Blackwell. 16GB GDDR7 at $429. Strong for VaultScribe plus Ollama stacks.
Transcription-first budget Blackwell. 8GB limits Ollama model size.
Entry Blackwell. Solid transcription. LLM headroom limited at 8GB.
Maximum consumer throughput. 24GB at full float16 with room for the largest Ollama models.
Near-4090 performance at two-thirds the price. 16GB handles every meeting length comfortably.
Best VRAM-per-dollar in the 16GB Ada tier.
Solid mid-high Ada card. 12GB handles transcription cleanly.
Practical baseline for "I want it fast" desktop builds.
Our confirmed benchmark. ~120 sec on NVMe SSD. 16GB future-proofs through model upgrades. Best Ada value.
Transcription-first. 8GB limits concurrent Ollama use.
Entry 40-series. int8 quantization handles large-v3-turbo.
Highest-VRAM used-market CUDA card. 24GB.
Classic 24GB used pick. Excellent for VaultScribe plus large local LLMs.
Fast transcription with 12GB.
12GB GDDR6X. Still very competitive.
10GB variant. Solid transcription.
8GB limits LLM headroom but fast transcription.
Community benchmark anchor. Classic cheap CUDA + decent VRAM starter.
Still viable for fast transcription. 11GB VRAM adequate. Older gen.
Lower-cost used CUDA. Weak for concurrent LLM.
8GB VRAM constraints show on full local AI stack.
Highest-performance ROG laptop.
Strong mid-high. OLED display.
Compact 14-inch. Thermal constraints on long batch jobs.
18-inch. Large chassis = better cooling = sustained TGP.
Best budget-to-performance laptop for VaultScribe.
Entry CUDA laptop under $900.
Intel-based TUF. Slightly better sustained thermals.
Premium chassis for professionals.
15-inch Blade. CNC aluminum chassis.
Compact premium. AMD CPU.
Excellent value flagship. Higher TGP than most competitors.
Strong mid-range. ~140W TGP is higher than most.
Best sub-$900 Windows CUDA laptop.
Premium thin-and-light with discrete GPU.
Professional thin laptop.
18-inch desktop replacement. Near-desktop performance.
Excellent sustained GPU performance.
Budget gaming laptop with discrete CUDA GPU.
Most powerful Windows laptop. Unlocked TGP.
MSI flagship. High TGP config.
HP flagship. Large chassis = good thermals.
Mid-range HP. Good value.
Acer flagship. 18-inch thermal advantage.
Lowest entry price for dedicated GPU path.
Modular upgradeable. ROCm on Linux. CPU fallback on Windows.
Corporate standard. Queue before lunch, done when you return.
Enterprise ultrabook. Fully supported on CPU-AVX2.
Business standard HP. Core Ultra 7.
AMD Ryzen Pro variant. IT-friendly.
Lightweight business. Queue-and-go workflow.
The firm recommendation. AMD CPU, 4-bay expandable to 9, 10GbE add-on. Container Manager (Docker) supported.
5-bay step-up. Higher default RAM, same DSM ecosystem.
6-bay for growing teams. AMD EPYC.
8-bay expandable to 18.
2-bay AMD CPU + 10GbE add-on slot.
4-bay Intel Celeron.
Solo professional entry point.
Budget entry. No Container Manager — archive use only.
4-bay with PCIe expansion for 10GbE.
2-bay, strong raw performance. 8GB stock, dual 2.5GbE.
6-bay N5105. Container Station ✓.
8-bay Intel Core i3. QuTS Hero ZFS. Enterprise-class.
4-bay Intel N305 12th gen. 8GB DDR5.
2-bay Intel N305. 8GB DDR5.
4-bay AMD Ryzen V1500B. Proven ADM ecosystem.
~20 minutes on a Synology. Same process on QNAP with QTS instead of DSM.
Install drives, connect via ethernet, run DSM setup wizard. Set a static local IP.
Create a folder called VaultScribe. Enable encryption at rest. Set permissions to your account only.
On Windows, map as a network drive (e.g. Z:\VaultScribe). Appears like any local folder.
Settings → NAS Backup → select your mapped drive. Auto-archives on session completion.
AMD flagship. Linux ROCm fully confirmed. Windows ROCm preview. Best AMD pick for Linux workstations.
20GB VRAM headroom. Strong Linux ROCm card.
12GB — best RDNA3 value for transcription-first buyers.
16GB mid-range. ROCm 7.2+ recommended. CPU-AVX2 fallback on Windows.
12GB RDNA3. Windows ROCm confirmed but stability varies by driver.
16GB at budget price. Unusual VRAM-to-performance ratio.
Entry RDNA3. CPU-AVX2 fallback on Windows is reliable.
Budget RDNA3 entry. 8GB. Reliable CPU fallback on Windows.
Top RDNA2. 16GB. Strong Linux ROCm.
16GB RDNA2 flagship. Great used-market Linux card.
16GB RDNA2. Strong Linux ROCm path.
16GB at lower compute tier. Good VRAM-per-dollar used Linux pick.
12GB RDNA2. Linux-first recommendation.
12GB. Good used Linux transcription card.
10GB RDNA2 entry. CPU fallback on Windows.
8GB budget RDNA2. Linux ROCm functional.
8GB entry RDNA2. CPU-AVX2 fallback reliable on Windows.
Budget floor of RDNA2. Linux ROCm functional.
12GB at a great price. CPU-AVX2 in current release. Will benefit from the OpenVINO roadmap item when it ships.
10GB Battlemage entry. Same story as B580.
16GB standout spec. OpenVINO whisper confirmed in community setups. CPU path in VaultScribe today.
8GB A770. Same architecture — less VRAM for LLM work.
Xe mid-range. OpenVINO path available in community builds.
VaultScribe + diarization + Ollama simultaneously benefits from 32GB minimum system RAM. For mini PCs, a single 64GB SO-DIMM leaves a slot free for future expansion.
Built after 2013? It almost certainly qualifies. Transcription takes longer but output quality and the privacy guarantee are identical. Your audio never leaves your machine regardless of which path runs.
Best Intel CPU for CPU-only VaultScribe. Arrow Lake. 24 cores handle heavy transcription queues.
Excellent value. 20 cores.
Top AMD desktop CPU. 16 cores. Fastest AMD CPU-only path.
12C/24T. Great balance of throughput and efficiency.
8C/16T. Good CPU-only performance at a reasonable price.
Previous-gen flagship. 24 cores. Still competitive.
The numbers behind the recommendations. Anchor: RTX 4060 Ti 16GB confirmed at ~120 sec on NVMe SSD. All other values extrapolated from this anchor and community benchmarks. Submit your own results to help us improve.
| Device / GPU | Engine | VRAM / RAM | 22-min file | 60-min file | Tier |
|---|---|---|---|---|---|
| RTX 5090 | CUDA / large-v3-turbo | 32 GB GDDR7 | ~22 sec | ~60 sec | S |
| RTX 5080 | CUDA / large-v3-turbo | 16 GB GDDR7 | ~30 sec | ~80 sec | S |
| RTX 4090 | CUDA / large-v3-turbo | 24 GB GDDR6X | ~28 sec | ~75 sec | S |
| Mac Studio M4 Max | MLX / large-v3-turbo | 64 GB unified | ~38 sec | ~1 min 45 sec | S |
| RTX 5070 Ti | CUDA / large-v3-turbo | 16 GB GDDR7 | ~33 sec | ~87 sec | S |
| RTX 4080 Super | CUDA / large-v3-turbo | 16 GB GDDR6X | ~35 sec | ~1 min 30 sec | S |
| RTX 4070 Ti Super | CUDA / large-v3-turbo | 16 GB GDDR6X | ~40 sec | ~1 min 45 sec | A |
| RTX 3090 | CUDA / large-v3-turbo | 24 GB GDDR6X | ~48 sec | ~2 min 5 sec | A |
| Mac mini M4 Pro (24GB) | MLX / large-v3-turbo | 24 GB unified | ~48 sec | ~2 min 5 sec | A |
| Ryzen AI Max+ 395 mini PC | ROCm iGPU / large-v3-turbo | Up to 128 GB | ~52 sec | ~2 min 18 sec | A |
| RTX 4070 Super | CUDA / large-v3-turbo | 12 GB GDDR6X | ~50 sec | ~2 min 10 sec | A |
| RTX 4070 | CUDA / large-v3-turbo | 12 GB GDDR6 | ~55 sec | ~2 min 20 sec | A |
| RTX 4060 Ti 16GB ★ | CUDA / large-v3-turbo | 16 GB GDDR6 | ~46 sec | ~2 min | A |
| RTX 5060 Ti 16GB | CUDA / large-v3-turbo | 16 GB GDDR7 | ~58 sec | ~2 min 30 sec | A |
| Mac mini M4 (16GB) | MLX / large-v3-turbo | 16 GB unified | ~63 sec | ~2 min 45 sec | A |
| RTX 4060 Ti (8GB) | CUDA / large-v3-turbo | 8 GB GDDR6 | ~60 sec | ~2 min 35 sec | A |
| RTX 3070 | CUDA / large-v3-turbo | 8 GB GDDR6 | ~65 sec | ~2 min 48 sec | A |
| RTX 4060 | CUDA / large-v3-turbo | 8 GB GDDR6 | ~65 sec | ~2 min 50 sec | A |
| RX 7900 XTX | ROCm / large-v3-turbo | 24 GB GDDR6 | ~58 sec | ~2 min 30 sec | A |
| RTX 3080 Ti | CUDA / large-v3-turbo | 12 GB GDDR6X | ~50 sec | ~2 min 10 sec | A |
| RX 7800 XT | ROCm / large-v3-turbo | 16 GB GDDR6 | ~75 sec | ~3 min 15 sec | B |
| RTX 3060 Ti | CUDA / large-v3-turbo | 8 GB GDDR6 | ~75 sec | ~3 min 15 sec | B |
| RTX 2080 Ti | CUDA / large-v3-turbo | 11 GB GDDR6 | ~77 sec | ~3 min 20 sec | B |
| RTX 3060 (12GB) | CUDA / large-v3-turbo | 12 GB GDDR6 | ~83 sec | ~3 min 35 sec | B |
| Intel Arc B580 | CPU-AVX2 | 12 GB GDDR6 | ~6 min | ~15 min | C |
| RTX 2080 Super | CUDA / large-v3-turbo | 8 GB GDDR6 | ~93 sec | ~4 min | B |
| MacBook Air M3 (16GB) | MLX / large-v3-turbo | 16 GB unified | ~88 sec | ~3 min 50 sec | B |
| Intel Core i9-14900K | CPU-AVX2 / small | System RAM | ~6 min | ~16 min | C |
| Intel Core Ultra 9 285K | CPU-AVX2 / small | System RAM | ~5 min 30 sec | ~15 min | C |
| AMD Ryzen 9 9950X | CPU-AVX2 / small | System RAM | ~6 min | ~16 min | C |
| Intel Core i7-14700K | CPU-AVX2 / small | System RAM | ~8 min | ~22 min | C |
| AMD Ryzen 7 9700X | CPU-AVX2 / small | System RAM | ~9 min | ~24 min | C |
| Budget CPU (AVX2 baseline) | CPU-AVX2 / tiny | System RAM | ~18 min | ~50 min | D |
★ Confirmed benchmark on NVMe SSD. All other values estimated from this anchor + community data. AMD ROCm timings reflect Linux production path.
AFFILIATE DISCLOSURE: LINKS ON THIS PAGE ARE AMAZON ASSOCIATES LINKS (ID: VAULTSCRIBE-20). WE EARN A SMALL COMMISSION ON QUALIFYING PURCHASES AT NO COST TO YOU. ALL RECOMMENDATIONS ARE BASED ON GENUINE VAULTSCRIBE COMPATIBILITY AND PERFORMANCE. PRICES ARE ESTIMATES — VERIFY BEFORE PURCHASING.
Every AI transcription and document tool on the market requires your client audio to leave your network. That's not a minor compliance footnote — for many practitioners, it's a bar ethics violation waiting to happen. We build local AI infrastructure that keeps everything inside your four walls.
Attorney-client privilege requires that communications remain confidential. Uploading client call recordings to Otter.ai, Fireflies, or any cloud transcription service creates a third-party disclosure — regardless of what their terms of service say. Bar associations in several jurisdictions have issued guidance that cloud AI tools require client consent and disclosure. VaultScribe is built for the firms that want a cleaner answer.
Client calls, depositions, witness interviews transcribed entirely on your hardware. No audio ever transmitted. Diarized by speaker, timestamped, editable.
Export in Q&A deposition format with line numbers, speaker attribution, and matter/case number metadata — formatted for filing.
A tamper-evident, cryptographically hashed record of every transcript — who created it, when, and what was exported.
Mark any span of transcript as redacted across all export formats simultaneously. Essential for privilege logs and producing clean versions for opposing counsel.
Query your own document library — case files, contracts, discovery materials — using a local AI model. No documents uploaded.
Every session automatically calculates meeting duration and converts it to billable time at your configured rate.
Current infrastructure, case management system, compliance requirements, and which attorneys need access.
Hardware specification, model selection, network architecture, and a written plan your IT staff can review before anything is purchased.
Hardware procurement guidance, software deployment, attorney and staff onboarding, and compliance documentation for your file.
Technical docs, runbook, and ongoing support options. Your team can maintain the system independently.
A one-week, fixed-scope audit of your current data environment, AI opportunities, and a written architecture recommendation your managing partner and IT staff can review.
A 30-minute conversation to understand your practice, your compliance requirements, and whether a custom local AI stack is the right move.
30 MINUTES · FREE · NO COMMITMENT
NOTHING ON THIS PAGE CONSTITUTES LEGAL ADVICE. BAR ETHICS RULES VARY BY JURISDICTION. CONSULT YOUR STATE OR LOCAL BAR ASSOCIATION AND YOUR OWN COUNSEL BEFORE MAKING ANY DECISIONS ABOUT CLIENT DATA HANDLING OR AI TOOL USAGE IN YOUR PRACTICE.
HIPAA defines PHI broadly. Every cloud AI tool you're evaluating requires you to sign a BAA — and then still sends your data to their servers. We build the stack that makes the BAA unnecessary, because nothing ever leaves your facility.
A Business Associate Agreement doesn't make a cloud service HIPAA-compliant — it transfers liability. The PHI is still on their servers. For covered entities that take compliance seriously, the right answer isn't a better BAA — it's an architecture where the data never moves. Local AI processing means no transmission, no third-party storage, and no BAA required because there's no business associate involved.
Session recordings transcribed and diarized entirely on your hardware. No PHI transmitted. Works completely offline after initial setup.
AI-generated SOAP notes, session summaries, and follow-up documentation from local transcripts. Structured for your EHR workflow.
A written technical architecture report your compliance officer can file — proving no PHI leaves your environment.
All transcripts encrypted at rest with AES-256. Optional NAS integration for encrypted backup to on-premises storage.
Automatic deletion of transcripts after a configurable period — enforcing your retention policy without manual oversight.
Deploy across an entire practice with centralized license management. Each clinician's data stays local to their machine.
Current data handling practices, existing BAAs, EHR system, and which PHI touchpoints need to be addressed.
Hardware spec, local AI stack configuration, network isolation plan, and written documentation for your compliance officer.
Full stack deployment, clinician and admin onboarding, EHR workflow integration guidance, and compliance documentation package.
Technical architecture report, data flow diagrams, and operational runbook for your compliance team.
One week, fixed scope. We audit your current data environment, map your PHI touchpoints, and produce a written architecture recommendation your compliance officer can review.
A 30-minute conversation about your organization's current setup, compliance requirements, and what a fully local AI stack would look like.
30 MINUTES · FREE · NO COMMITMENT
Financial institutions operate under SEC, FINRA, and fiduciary obligations that create real risk when internal research, meeting recordings, and deal analysis touch third-party servers. We build private AI infrastructure that keeps everything within your own environment.
When your analysts use ChatGPT, Copilot, or any cloud AI tool to summarize research or process meeting notes, that data is being sent to a third-party server. For broker-dealers, investment advisers, and fund managers, this creates potential issues with Reg S-P, fiduciary obligations, and material non-public information controls. The cleanest solution isn't a better Terms of Service — it's an architecture where the data never moves.
Deploy locally-running language models for internal research summarization, earnings call analysis, and document Q&A. Nothing touches external APIs.
Local RAG pipeline for querying internal document libraries — term sheets, credit agreements, fund documents. Ask questions, surface clauses, compare versions.
Board meetings, investor calls, deal team discussions — transcribed, diarized, and summarized locally. No audio ever sent to a third party.
For the most sensitive environments — family offices, government contractors — we build stacks that operate with zero internet dependency after initial setup.
Written technical architecture documentation for your compliance team and legal counsel — proving no data leaves your environment.
Hardware-optimized deployment for speed. A properly configured local stack processes documents faster than cloud APIs for most financial workflows.
Identify the highest-value AI opportunities, map data sensitivity, and assess your existing infrastructure and compliance constraints.
Model selection, hardware specification, network isolation design, and a written architecture your compliance and legal team can review.
Hardware procurement guidance, software deployment, workflow integration, user training, and vendor risk documentation package.
Full technical documentation and runbook. Optional retainer for ongoing model updates, new use cases, and quarterly reviews.
One week, fixed scope. We audit your AI use cases, data environment, and compliance requirements — then produce a written architecture recommendation your compliance officer, legal team, and leadership can review.
A 30-minute conversation about your organization's AI goals, data environment, and compliance requirements.
30 MINUTES · FREE · NO COMMITMENT
NOTHING ON THIS PAGE CONSTITUTES LEGAL, FINANCIAL, OR COMPLIANCE ADVICE. REGULATORY OBLIGATIONS VARY BY FIRM TYPE, JURISDICTION, AND CIRCUMSTANCE. CONSULT YOUR COMPLIANCE OFFICER AND LEGAL COUNSEL BEFORE MAKING DECISIONS ABOUT DATA HANDLING, AI TOOLING, OR VENDOR RISK.
Everything answered plainly. If something's missing, email us.
No. All transcription, speaker diarization, and AI summary generation runs entirely on your hardware. Your audio is never transmitted anywhere — not to our servers, not to any third party. The only outbound connections VaultScribe makes are a one-time model download on first launch and a periodic license validation check (a hardware fingerprint — no audio, no transcript content).
The minimum necessary: your email address for license delivery (processed by Stripe), a hardware fingerprint for machine-lock enforcement, and any support communications you initiate. We do not collect audio recordings, transcripts, meeting summaries, speaker data, or any content processed by the application.
Yes — after initial setup. On first launch, VaultScribe downloads the AI model bundle once from our CDN. After that it operates with no internet connection required, indefinitely. It works on a plane, in a SCIF, in an air-gapped environment.
Nothing changes. Your transcripts are stored locally on your machine. Your license is perpetual and local. Even if VaultScribe ceased to exist tomorrow, every version of the software you own keeps working indefinitely with no dependency on our infrastructure.
Machine fingerprinting generates a unique identifier from your hardware configuration to enforce license machine-lock restrictions. It does not identify you personally, does not contain audio or transcript content, and is not combined with other data to build a profile. It is used solely to verify your license is being used on an authorized machine.
No. VaultScribe auto-detects your hardware on first launch and selects the appropriate model tier. On an NVIDIA GPU, a one-hour meeting transcribes in minutes. On CPU-only hardware it takes longer — typically 15–50 minutes — but the output quality is identical. No configuration required either way.
Windows 10 or 11 (64-bit), 8GB RAM minimum (16GB recommended), and 10GB of free disk space for the application and model files. A dedicated NVIDIA GPU with CUDA support is strongly recommended for production use but not required.
Yes. VaultScribe captures desktop audio via WASAPI — anything playing through your speakers or headphones, including Zoom, Teams, Meet, Webex, Slack, Discord, and in-person via microphone. No bot joins the call. If you can hear it, VaultScribe can transcribe it.
MP3, MP4, WAV, M4A, FLAC, OGG, WEBM, and MKV. If ffmpeg can decode it, VaultScribe can transcribe it. There is no hard file size limit — the practical limit is your available disk space.
faster-whisper large-v3-turbo supports 99 languages with auto-detection per recording. English delivers the highest accuracy. Multilingual meeting support (switching languages mid-meeting) is planned for a future update.
You pay once and own the right to use that version of VaultScribe forever. There is no subscription, no renewal, and no expiry. The $129 Personal and $219 Pro licenses are yours indefinitely — the optional updates plan (+$59/yr or +$99/yr) covers future feature releases but is never required to keep using the software you bought.
Two tracks. Perpetual licenses (Personal $129/1 seat, Pro $219/3 seats) — buy once, own forever. Annual plans (Practice $599/yr/3 seats, Team $999/yr/5 seats, Firm $1,799/yr/10 seats) include all updates and invoice/PO billing. All tiers include the full feature set — differences are seat count, billing model, and support level.
Yes. Email support@vaultscribe.app with your license key and we'll reset it. Personal licenses allow 1 active machine at a time; Pro allows 3. There's no limit on how many times you can transfer.
Yes — a 30-day refund window from the date of purchase, no questions asked. Email support@vaultscribe.app with your order number.
Yes, on Team tier and above. Contact hello@vaultscribe.app with your organization's billing requirements.
VaultScribe's local-only architecture means no PHI leaves your device — which addresses the core technical requirement that makes cloud transcription tools non-starters for covered entities. No BAA is required because no data is transmitted to a third party. However, HIPAA compliance is an organizational and legal obligation, not a software feature. Please consult your compliance officer before using VaultScribe for covered recordings.
VaultScribe's architecture is designed for this use case — audio never leaves your machine, so there is no third-party disclosure. Bar ethics rules governing AI tool usage vary by jurisdiction. Consult your state bar and your own counsel before making decisions about client data handling. Nothing on this site constitutes legal advice.
Yes. After the initial model download, VaultScribe operates with zero internet dependency. For organizations requiring fully air-gapped deployment (no internet at any stage), we can provide an offline installer with models bundled. Available on Enterprise terms — contact us to discuss.
Annual team plans (Practice/Team/Firm) cover most professional teams with centralized management, invoice billing, and included updates. Enterprise is a custom engagement: unlimited seats, custom deployment architecture, compliance documentation, dedicated account management, and MSA terms. Pricing is scoped per organization.
Yes. For organizations needing more than 10 seats, contact hello@vaultscribe.app or .
Still have a question? Email hello@vaultscribe.app — we respond to every message.
The short version: VaultScribe processes all audio and transcription entirely on your device. We do not receive, store, or have access to your audio recordings or transcripts. Ever. The only data we collect is what's necessary to issue and validate your license key.
VaultScribe is a local-first application. All audio processing, transcription, speaker diarization, and AI summary generation occur entirely on your computer. Your audio recordings never leave your device.
We collect the minimum data necessary: purchase data (email for license delivery, processed by Stripe), license validation data (hardware fingerprint for machine-lock enforcement), and support communications. We do not collect audio recordings, transcripts, meeting summaries, or any content processed by the VaultScribe application.
VaultScribe uses machine fingerprinting to enforce license machine-lock restrictions. The fingerprint does not identify you personally. It is used solely for license enforcement and is not combined with other data to create a profile of you.
Email: privacy@vaultscribe.app
The short version: You buy a perpetual license to use VaultScribe on the number of machines specified by your tier. You own your data. We own the software. Don't reverse-engineer it or share your license key.
Upon purchase, VaultScribe grants you a non-exclusive license to install and use VaultScribe on the number of machines permitted by your purchased tier. Perpetual tiers: Personal ($129) — 1 machine; Pro ($219) — 3 machines. Annual tiers: Practice ($599/yr) — 3 machines; Team ($999/yr) — 5 machines; Firm ($1,799/yr) — 10 machines. Annual tiers renew each year; perpetual licenses do not expire.
We offer a 30-day refund window from the date of purchase. Contact support@vaultscribe.app with your order number.
VaultScribe is provided "as is" without warranties of any kind. Transcription accuracy depends on audio quality, hardware, and accent/language. We make no guarantee of transcription accuracy for any specific use case, including legal, medical, or compliance purposes.
These Terms are governed by the laws of the State of Texas, United States.
Email: legal@vaultscribe.app
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